Town of Holden
Public Safety Building Committee
Meeting Minutes
October 21, 2009
6:30PM HMLD Building
Present: Chairman Chris Lucchesi (arrived 6:23PM), Karl Makela, David Ellis, Peter Liddy, David White, Mary Ryan, Bob Beck (arrived 6:21PM), George Sherrill
Absent: Brian Forts, Jack Chandler, Rick Bates
Others Present: Paul McAndrew, Kaestle Boos Associates, Gary Kaczmarek, Clerk of the Works, Robert Para, Jr. Lamoureux Pagano Associates, Elizabeth Helder, Recording Secretary
Others Absent: Michael McKeon, Kaestle Boos Associates, Kristen Smith, Kaestle Boos Associates, Mike Pagano, Lamoureux Pagano Associates
Mary Ryan, Vice Chair called the meeting to order at 6PM.
Public Comment
Noone from the public came forward. Ms. Ryan informed the Committee that she attended the grand opening of the Town of Paxton's new Public Safety Building on Sunday, October 18, 2009. High points of her tour included the furnishings and millwork, the rubber stair treads, and the apparatus bays. Dave White asked Mr. Kaczmarek to check the specs of Holden's PSB to see if rubber stair treads are included or if the stairs are edged with a rubber nose/bumper. The Committee will discuss a possible change order at a later date.
Architect's Report
Mr. McAndrew reviewed the Architect's Report dated 10/21/09. Mr. McAndrew asked the Committee to discuss for approval COP 005-01: Upgrade to the Electrical Panel. KBA continues to finalize the numbers for 005-01, but requested approval of the change order to begin work. Revisions to the change order will be brought before the committee.
Motion by Dave White, seconded by Peter Liddy, it was UNANIMOUSLY VOTED TO APPROVE COP-005-01: UPGRADE TO ELECTRICAL PANEL FOR $5,562.68.
Motion by Dave White, seconded by Peter Liddy, it was UNANIMOUSLY VOTED TO APPROVE COP 010-001: CHANGE ELEVATOR FROM TRACTION TO HYDRAULIC CREDIT FOR $30,342.05.
Mr. McAndrew explained that COP 012-001: Piping for Drinking Fountains was necessary because the piping was left off the engineering drawings. The cost, $4,459.98, submitted by the General Contractor to add the piping is currently under review by KBA.
The Committee discussed COP 013-001: Detention Hardware Upgrade. Mr. McAndrew said that the Contractor claims that the proposed hardware in the specifications to operate the cell doors in the detention area will not work, and have requested the upgrade. Mr. White said that the proposed hardware that KBA recommended in the specifications either works or doesn't work and KBA needs to determine this. The Committee will not approve a change just because the Contractor wants it.
Mr. Kaczmarek said that he disagreed with the labor charges submitted by the Contractor for COP 004-001: PVC Trim. He said he would make a mock up of trim options so that the Committee can make a final decision.
Mr. McAndrew reported that Ms. Kristin Smith with KBA is scheduled to meet with the two Chiefs on October 27, 2009 for a kick-off FF&E meeting.
Mr. McAndrew added that KBA was in receipt of the geothermal change order number 2 from Skillings and Sons. He submitted the Final Requisition for Committee signature and payment.
Project Management
Gary Kaczmarek received several steel deliveries this week. Steel has begun to be erected on site and will be completed approximately 6 weeks from the start date.
Mr. White asked if any empty conduit sleeves were available in order to run power to the front of the building. He suggested the placement of an electronic message board in the front of the building to announce municipal messages and public safety concerns. Mr. Kaczmarek said that this request would be possible. However, wiring would need to be run before the parking lot was paved.
Treasury
Committee members signed invoices for payment.
New Business
Mr. Kaczmarek asked for suggestions to enable him the approval of purchase orders up to a certain amount in the event of an emergency in order to execute payments quickly. The Town Accountant wants Committee signatures on all invoices. Dave White said that the Town Accountant let the School Building Committee approve invoices via email. Mr. Makela will confirm this form of payment with the acting Town Accountant.
Chief Sherrill reported that the second 911 grant was approved and he placed the order for the second communications console this week. The first console was ordered last year and is in storage at Wright-Line. Each console cost $25,000 and was paid entirely from the grant money.
Next meeting November 4, 2009.
Adjournment
Motion by Dave White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO ADJOURN THE OCTOBER 21, 2009 MEETING AT 7:45PM.
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